Privacy Policy

How Your Information Is Used

O-Seasons Events has been working to develop useful internet services and websites that are safe, easy, and respectful of our customers. This web site is maintained by Web Garden. Our corporate offices are located at Suite 8 686 Saranton Eastate Fourways Johanesburg South Africa. You can also reach us by telephone on +27 11 236 8684

Customer Definition

O-Seasons Events defines its customers as follows:
  • Trade Show visitors
  • Trade Show exhibitors
  • Conference visitors
  • Inquiries
  • Speakers
  • Press
  • Other individuals with whom O-Seasons Events maintains business relationships or communications

Types of Information Gathered

There are two primary types of information provided by O-Seasons′s customers. The definitions and treatments of these types are as follows:

Financial Information - Payment information gathered during the registration and build up process - including but not limited to, credit card numbers, financial institutions, and expiration dates - is considered Financial. This information is not distributed under any circumstance.

Professional Information - Data that customers provide to O-Seasons Events through various methods of communications with Pivot is considered professional information that is stored and managed for O-Seasons Events internal use. Professional data includes, but is not limited to, name, address, company name, company address, phone number, fax number, email address, as well as questions answered on survey or registration forms. Data captured during a customer's visit to a O-Seasons Events website, as well as during a visit with another Pivot customer, is also considered professional information and may also be stored for O-Seasons Events internal use. Professional information may be, with the consent of Pivot Conferences, shared with other organisations or Pivot′s customers for the purpose of facilitating business relationships in our customer's best interests.

Opt Out

O-Seasons Events will accept, acknowledge and maintain any customer's request to opt-out of either future communication from Pivot or communication from a third party to which O-Seasons Events provided the customer's information. O-Seasons Events will accept opt-out requests as follows:

  • By Sender: O-Seasons Events or third party
  • By Show: e.g. The Mandela Book Fair
  • By Medium: mail, phone, fax, email (or all)


This site utilises a secure server to protect your financial and professional information. Secure server software is used to encrypt the information sent between your internet browser and our internet site. This ensures the security of your professional and financial transaction details when using this site. We follow strict security procedures in the storage and disclosure of information you have given to us and may, on occasion, request proof of identity before we disclose any professional information to you.


Where a site is password protected it will use Cookies. Cookies are nothing more than a simple text file. They are not executable programs, and consequently it is impossible for a cookie to contain a virus, or any other application. Cookies are also very small, and you run no risk of filling your hard drive with too many cookies.

The O-Seasons Events cookie that is placed on your computer as a result of you registering on one of our sites contains only your unique reference number that is allocated by the registration process. This consists of a four digit number. There is no information in the Cookie that can identify you. The Cookie is only valid when you access the relevant O-Seasons Events site.

Any Queries/Questions

If you have any questions or concerns about your customer information or your request to opt-out of communications from O-Seasons Events or its third party partners, please contact our Corporate Headquarters via email inquiry

Email Addresses

This site recognises the home servers of visitors, but not their email addresses. Individually identifiable email addresses are not captured or stored unless they are provided. Persons who communicate with Pivot Conferences, and supply us with an email address, may receive future communications by email or telephone. Persons who do not wish to receive email messages may contact O-Seasons Events and ask to be removed; to do so, send an email to and specify your name, company name and email address. As such, O-Seasons Events supports the customer's right to "opt-out". Persons who request information about Pivot Conferences, and who supply us with their name and address will be added to our database to receive the requested information.


No part of this website may be reproduced or transmitted by any means, electronic, mechanical, (including photocopying), recording or by any information storage and retrieval system, without prior permission from the copyright owners. The O-Seasons Events website is published by Web Garden.

This site contains links to external sites. Web Garden is not responsible for, and has no control over, the content of such sites. Information on this site, or available via hypertext link from this site, is made available without responsibility on the part of Web Garden disclaims all responsibility and liability (including negligence) in relation to information on or accessible from this site.